You can't use the AutoArchive feature with the Contacts folder, as the Contacts folder doesn't have an archive property. The Inbox, Notes, Contacts, and Drafts folders don't have the AutoArchive feature turned on automatically. The following list is the folders that have the AutoArchive feature turned on and of each folder's default aging period: Outlook 2003 and Outlook 2007īy default, several Outlook folders are set up with the AutoArchive feature turned on. Items that are moved to the Deleted Items folder are deleted.
Outlook checks the AutoArchive properties of each folder by date and moves old items to your archive file. The AutoArchive feature runs automatically whenever you start Outlook. And then configure AutoArchive settings for individual folders that you don't want to use the default AutoArchive settings. You can automatically archive individual folders, or you can configure a default AutoArchive setting for all folders. To avoid this, apply the AutoArchive setting on the folder level.Īt the folder level, you can determine the items that are to be archived and how frequently they're archived. If you have multiple Exchange accounts in the same Outlook profile, the default AutoArchive setting will apply to all of the accounts. Second, you set the properties for the AutoArchive feature for each folder that you want archived. First, you turn on the AutoArchive feature. The AutoArchive feature has a two-step process. A file that isn't stored in an e-mail folder can't be archived. Outlook can archive all kinds of items, but it can only locate files that are stored in an e-mail folder, such as a Microsoft Excel spreadsheet or a Microsoft Word document, that is attached to an e-mail message. With the AutoArchive feature, you can either delete or move old items. Items are considered old when they reach the age that you specify. Or you can have old items automatically transferred by using the AutoArchive feature. You can manually transfer old items to a storage file by selecting Archive on the File menu. You can quickly complete the same process in Outlook 2003 and later versions. You can discard documents that are less important, such as newspapers and magazines, based on their age. In the paper-based world, you can occasionally shuffle through your documents and store those that are important but that are rarely used. Your Outlook mailbox grows as items are created in the same way that papers pile up on your desk.
OUTLOOK ARCHIVING EXPLAINED MANUAL
Manual copy and move options are also available, along with the drag and drop feature.Original KB number: 830119 More information In this context, RSS items can be imported back in their initial folders. Microsoft has enabled the reverse of the archiving process. If there is a parent folder above the folder you chose to archive, the parent folder is created in the archive file, but within the parent folder only items that meet AutoArchive criteria are archived," said Affronti. When you open Archive Folders, you will see that Outlook maintains your existing folder structure. To see the Archive Folders in the Navigation Pane, on the Go menu, click Folder List. "After Outlook archives items, you can access the items directly from Archive Folders in the Navigation Pane in Outlook.
The global settings and per-folder settings permit users to customize and manage the AutoArchive feature according to their respective needs. Outlook 2007 delivers a couple of sets of AutoArchive settings. Older items are those that reach a specified archiving age," explained Affronti.
AutoArchive is on by default and runs automatically at scheduled intervals, archiving and, if specified, removing older items from all Outlook folders. The need to keep older items is usually not as important as keeping your e-mail messages. Many RSS Feeds include news or other time-sensitive information. "The AutoArchive feature in Outlook provides an automatic way to delete items older than a certain date. ".pst" files can be created as default delivery location and data storage for email messages with management and backup features. The Personal Folders file is a data storage file for messages and general information and items on a user's machine. If you designate a personal folder file as your e-mail delivery location, messages are routed to it from your mailbox.)" informed Michael Affronti, Microsoft Outlook Program Manager. Your administrator sets up a mailbox for each user. The mailbox is a "location on a Microsoft Exchange server where your e-mail is delivered. In correlation with a large volume of RSS feeds content, the size of the Microsoft Exchange mailbox may "explode". Outlook 2007 delivers the possibility to subscribe to and read RSS feeds directly from the application.
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